This log helps music store owners track outreach efforts, conversations, and follow-up dates with partners and event organizers. Staying organized ensures strong relationships and helps you make the most of every opportunity.

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Log Sections

1. Contact Details

What to Include:

• Name of the person or organization.
• Their role (e.g., band director, event coordinator).
• Contact information (e.g., email, phone number).

Example:

• Name: Mrs. Carter
• Role: Band Director, Maple Elementary
• Contact Info: mcarter@example.com, (555) 123-4567

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2. Communication Notes

What to Include:

• Date you reached out.
• How you contacted them (e.g., email, phone, in person).
• What you talked about (e.g., partnership idea, event details).

Example:

• Date: February 5, 2025
• Method: Email
• Notes: Asked about sponsoring their spring concert and providing a raffle prize.

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3. Follow-Up Plan

What to Include:

• When you plan to follow up.
• What you will follow up about (e.g., confirming details, next steps).

Example:

• Follow-Up Date: February 12, 2025
• Purpose: Confirm if they would like a guitar for the raffle.

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Example Contact & Outreach Log

Next Steps

How to Start:

1. Write down the names and contact details of people you want to reach out to.
2. Log each communication as it happens.
3. Set reminders for follow-up dates.

Keep Improving:

• Update the log regularly to keep it accurate.
• Use the notes to personalize your follow-ups.
• Review the log to see which contacts turn into successful partnerships.

Take Action Today: Start your contact log to stay organized and build strong relationships with your community!