This calendar helps music store owners organize outreach efforts, sponsorships, and follow-ups to strengthen community relationships. Staying organized with a clear plan supports event success and grows your store’s local presence.
Calendar Sections
1. Outreach Efforts
What to Include:
- Who you are reaching out to (e.g., schools, local bands, music teachers).
- The date you plan to contact them.
- The purpose of the outreach (e.g., event sponsorship, partnership proposal, or community event).
Example:
- Contact: Maple Elementary School
- Date: February 5, 2025
- Purpose: Offer a donation for their spring concert raffle.
2. Event Sponsorships
What to Include:
- Events you are sponsoring (e.g., school concerts, community festivals).
- Important dates (e.g., event date, setup time, and deadlines for materials).
- What you’re contributing (e.g., instruments, prizes, or money).
Example:
- Event: Harmony Park Summer Festival
- Event Date: June 10, 2025
- Setup Time: 12:00 PM
- Contribution: Donating a guitar for the prize raffle and setting up a booth.
3. Follow-Ups with Partners
What to Include:
- Who you need to follow up with (e.g., sponsors, event organizers, or schools).
- The date to follow up.
- The purpose of the follow-up (e.g., check on event details or confirm their needs).
Example:
- Contact: Mrs. Lopez, Band Director at Lincoln High
- Follow-Up Date: March 15, 2025
- Purpose: Confirm delivery of instrument donation for their spring concert.
Example Calendar Entry
Next Steps
How to Start:
- Create a list of outreach goals and upcoming events.
- Use a calendar (digital or printed) to mark important dates.
- Add reminders to follow up with partners.
Keep Improving:
- Update your calendar regularly as new opportunities come up.
- Review past activities to see what worked best.
- Adjust your plans based on feedback from partners and the community.
Take Action Today: Start filling in your calendar to keep track of your community activities and build stronger connections!
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